Project:Style Guide

Updated August 2018

AUTHORITIES

• Merriam-Webster’s Collegiate Dictionary, 11th ed.
• Webster’s New Third International Dictionary - http://www.merriam-webster.com
• Chicago Manual of Style, 16th ed. - http://www.chicagomanualofstyle.org

Abbreviations

• Physical quantities expressed in numerals are followed by an abbreviated form of the unit;

a unit of measurement used without a numeral should always be spelled out in the text (e.g., “60%RH” or “Relative humidity was measured...”).

• Use periods after English measurements (e.g., in. [inches], ft. [feet], mi. [mile], lb. [pounds]); there are no

periods after metric measurements (e.g., cm [centimeters], mL [milliliters], m [meters]).

• Spell out acronyms at first mention in text.
• Do not abbreviate months.
• Following Chicago Manual 10.28, spell out names of states and provinces in running text (except for DC); use

two letter postal codes in references and in postal addresses.

• Abbreviate Co., Corp., Inc., in citations and source lists; spell out in running text; “&” is permitted in company

names, but not in book titles.

• Post Office: PO not P.O.
• Spell out individual elements, but abbreviations for compounds are permitted (e.g., CO2) after first mention.
• Circa: ca. not c. For example: Fig. 2. Isabel Nagel in Maine, photographed by Gaston Lachaise, ca. 1913.

Abstracts

• Do not use acronyms or abbreviations (e.g., of analytical methods or institutions).
• Do not include text citations or references.
• For an organization’s name in the translated abstract, include the original name in English or the original

language followed by the translated name in parentheses. Acknowledgments

• Place after the text, before any other back matter.

Acronyms

• There is no need to spell out AIC, ANSI, ASTM, DNA, FTIR, HPLC, HVAC, ICCROM, ICOM, IIC, ISO, n.d., PCB, pH,

PVAC, SEM, RNA, TAPPI, UV, XRD, XRF.

Addresses

• Abbreviate street suffixes following Chicago Manual 10.34 and https://www.usps.com; use abbreviations

NE, NW, SE, and SW, except where the compass point is the name or part of the name of a street, or the place-name (e.g., South Ave., Northwest Hwy., West Bend, East Orange).

• Use US Postal Service abbreviations (Chicago Manual 10.28) for states and provinces followed by a zip

code (e.g., in addresses, sources of materials list, and author biographies).

• If more than one author has the same address, use the format: Address as for [name].
• For England, specify UK.

Appendix

• Place after Acknowledgments.
• Multiple appendices are identified by number and title (e.g., Appendix 1. ADHESIVE PREPARATION, Appendix

2. SEM-EDX ANALYSIS).

Article Back Matter

• Arrange in this order: Acknowledgments, Appendix, Notes, References, Further Reading, Sources of Materials,

Author Biographies.

Author Biographies

• Place last in back matter.
• Include degrees, current position, mailing address and e-mail address.
• Do not capitalize position titles, except when it is a named position (e.g., the Paul M. and Harriet L. Weissman

Senior Photograph Conservator).

Book Reviews

• Title of book, author or editor, City: Publisher, 20YY. xxx pages, hardcover, $xx, AIC members $xx. Available

from name of organization, address. ISBN xxxx.

• Lower case ed. and eds.
• When citing page numbers, show in parentheses, as (p. 23).

Captions

• Do not place periods at the end of a caption, if it is not a sentence.

Example: Right: cracking black layer, digital photograph, Nikon D70, macro lens

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